For Pilates and yoga studios
Your studio, without spreadsheets or payments to reconcile
Class bookings with capacity and a waitlist, QR check-in from each student’s phone, and every payment on record at the front desk. You focus on teaching; the schedule and the admin run themselves.
What is eating your time today
Transfers to reconcile
Every start of the month: going through the bank, matching receipts with names and marking who paid in the spreadsheet. A whole afternoon, every month.
Asking for money at the wrong moment
A student arrives for class and you have to remember to tell them they owe, just when they came to relax. The relationship is easier to look after when payment does not go through you.
Not knowing who really comes
Without a record of check-ins there is no data: which times fill up, who stopped coming a month ago and who is worth winning back before they leave.
What GymSmartAccess solves
Bookings and capacity per class
Build your weekly schedule once (day, time, capacity, teacher and room) and the classes are created for you. Students book from their phone, a single class or their regular weekly slot; when it is full they join the waitlist and get the spot if someone cancels.
Up to date, or stopped at the door
A student who is behind on fees is stopped at the door until the payment is recorded, and you do not have to bring it up in class.
QR check-in, no hardware
Print your studio’s QR code and put it by the door. Students scan it with their phone: no app, no membership card and no equipment to buy.
Attendance that records itself
Every check-in is logged with its date and time. See in real time who came today and spot the student who stopped coming before it is too late.
Flexible plans
Monthly, quarterly or whatever period your studio uses: each plan with its own price and optional free days for new students.
Every payment on record
Cash, transfer or card at the front desk: you record it in the dashboard and the student’s status updates on the spot.
Your studio’s numbers, clear
Active students, what you collected this month and who is behind on payments, in a simple dashboard with no spreadsheet formulas.
What GymSmartAccess does not do (we tell you up front)
We do not sell drop-in classes or class packs to outsiders: bookings are for students whose plan is up to date, because the class and the fee go together. Nor do we design your classes or charge per class. Our part is that every fee is on record, that the schedule runs without messages and that every student who comes in is up to date.
Frequently asked questions
Does GymSmartAccess handle class bookings?
Yes. You set your weekly schedule once (day, time, capacity, teacher and room) and the classes are created for you. Students book from their phone, a single class or their regular weekly slot, and cancel within the window you set. When a class is full there is a waitlist with automatic promotion. Only students whose fee is up to date can book.
My students pay by transfer. Does it still work?
Yes. You record cash and transfer payments in the dashboard and the student’s status updates at once.
Do I need to install anything or know about technology?
No. Setup takes less than 10 minutes in the browser. Print the QR code, put it by the door and you are done: no technicians and no hardware.
How much does it cost?
Plans start at US$20 a month, with a 30-day free trial and no credit card. For a studio, recovering a single late fee usually covers the month.
Try it in your studio
30 days free, no card. Set up in under 10 minutes.
🎉 Try it free for 30 days: nothing is charged until the trial ends