For CrossFit boxes
Run your box without chasing fees
Capacity and bookings for every WOD from the athlete’s phone, QR check-in with no hardware, and every payment on record at the front desk. You keep the programming and the community; the admin and the schedule run themselves.
What is eating your time today
Chasing fees over WhatsApp
Reminding each athlete to pay, waiting for the transfer, checking the receipt and updating the spreadsheet. Times 60 or 80 athletes, that is hours every week.
The coach as debt collector
In a box, community is everything, and telling an athlete face to face that they owe the fee is the worst conversation of the day. That should not be the coach’s job.
A spreadsheet nobody updates
Who paid, who owes, who came in: if it lives in a spreadsheet, it is out of date, and the box’s decisions end up being made blind.
What GymSmartAccess solves
Capacity and bookings for your WODs
Set your weekly schedule once (day, time, capacity and coach) and the classes are created for you. Athletes book from their phone, one class or their regular weekly slot; when a class is full they join the waitlist and get the spot when someone cancels.
Up to date, or stopped at the door
An athlete who is behind on fees is stopped at the door until the payment is recorded, and the front desk does not have to say a word. The monitor shows why.
QR check-in, no hardware
Print your box’s QR code and stick it by the door. Athletes scan it with their phone and the system checks their fee on the spot. No turnstiles, no readers and no app to install.
A real-time check-in monitor
Green if they are up to date, red if not. On any tablet or phone with a browser, with the name and photo of every athlete who comes in.
Plans with the periods you use
Monthly, quarterly or whatever you need: each period with its own price and optional free days for launch promotions.
Every payment on record
Cash, transfer or card at the front desk: you record it in the dashboard and the athlete’s access updates on the spot.
Your box in numbers
Active athletes, what you collected this month, who is behind on payments and attendance, so you decide schedules and growth on data, not on a hunch.
What GymSmartAccess does not do (we tell you up front)
We do not program your WODs: the training stays the coach’s, on the whiteboard or wherever you plan it. And bookings are for your athletes with a plan that is up to date: we do not sell drop-in classes to outsiders or charge per class. Our part is that fees are on record, that whoever is behind does not get in, and that capacity is managed without messages.
Frequently asked questions
Does GymSmartAccess handle class bookings and capacity?
Yes. You enter your weekly schedule once (day, time, capacity and coach) and the classes are created for you. Athletes book from their phone, a single class or their regular weekly slot; when it is full they join the waitlist and get the spot if someone cancels. Only athletes whose fee is up to date can book.
How do athletes pay?
At the front desk, in cash, by transfer or by card: you record each payment in the dashboard and the athlete’s access updates at once.
Do I need to install anything at the box?
No. Print the location’s QR code and stick it by the door: that is the whole installation. The dashboard works on any computer or phone with a browser.
How much does it cost?
Plans start at US$20 a month, with a 30-day free trial and no credit card. During the trial you have the whole system: you can add your athletes and record payments from day one.
Try it in your box
30 days free, no card. Set up in under 10 minutes.
🎉 Try it free for 30 days: nothing is charged until the trial ends