QR access control, member management, class bookings and front-desk payments

GymSmartAccess brings together the four tools an independent gym needs: a complete admin dashboard, a member app that needs no download, an access monitor that ties the door to each member’s payment status, and a class schedule with capacity and bookings. All from the browser, with no costly hardware and no technician.

Gym dashboard
Member app
Access monitor
Classes and bookings

Gym dashboard

Your business, fully under control

A complete dashboard with what you collected, your members, payments and attendance. Decide from data, not from a hunch.

What you collect, month by month
See how each month’s takings move and see the slow months coming.
Members, plans and statuses in one place
Join, leave, change plan and follow each member’s status from a single screen.
Payments recorded at the front desk
In cash or by bank transfer: recorded in seconds, and the member is cleared at the door.
Alerts for overdue payments and new members
Get a notice when a member falls behind or when a new one signs up.
Full access history and audit trail
Every entry is recorded with its date, time and how the member got in, and it cannot be changed.
Separate roles: owner, manager and receptionist
Each role sees only what it needs: reception never sees billing, the owner sees everything.
Several locations, run from one dashboard
One account for all your locations, each with its own QR code, entry code and team.
A page of its own for every gym, in its colors
Your logo, your colors and your public page at gymsmartaccess.com/gym/your-gym.

Member app

The gym in your member’s pocket

Your members get in with their phone: they scan the QR code at the door, see their plan and check their history. No app to download.

Check in with the QR code at the door, no card
Members scan the location’s QR code with their phone: the system knows them by their account and checks their payment status on the spot. Lending access is pointless, because it is tied to the person.
Their status, always in view
Members see whether they are up to date, when their plan ends and what they have paid.
Visit and payment history
Members see when they came and what they paid, without asking anyone.
A reminder before the plan ends
Automatic reminders before it expires, so nobody is stopped at the door.
No download: it runs in the browser
iOS, Android, any phone. It can be added to the home screen like an app.

Front-desk monitor

Access checked in a second

Your front desk only needs a phone or a tablet. Every time a member scans the QR code at the door, the monitor shows at once whether they are in or whether their fee is overdue.

Green, they’re in. Red, they’re not
No grey area: the system decides in under a second, from the real payment status.
The member’s photo and name on every entry
Reception can see at a glance that the person walking in is who they say they are.
Every entry, recorded on its own
Date, time and how they got in, with the full history and nothing typed by hand.
Reception can record an entry by hand
If a member has no phone on them, reception looks them up and lets them in with one tap.
Runs on any phone or tablet
No reader to buy or set up: any device with a browser receives each entry in real time.

Classes and bookings

Classes with capacity, without the WhatsApp threads

Functional, spinning, Pilates or the 7 pm WOD: set up the schedule once and bookings take care of themselves. Capacity under control, an automatic waiting list and each location’s timetable on your members’ phones.

Rooms and spaces per location to run classes side by side, and the system warns you before saving if a time clashes with another class of the same instructor or in the same room.

A weekly schedule you set up once
Give each class its day, time, length, capacity, instructor and room, and the system creates the classes week after week.
Members book from their phone
In the same app they check in with: they see their location’s timetable, book one class or their regular weekly slot, and cancel from there.
A waiting list that moves up on its own
Class full: the member joins the list with their position, and when someone cancels, the first in line gets the spot with nobody lifting a finger.
Only members who are up to date can book
The same rule as at the door: no active plan, no booking, and a spot is never taken by someone who owes their fee.
Instructors with their own account
Each instructor sees their timetable and who is booked, and marks attendance for their classes. With a photo and a short bio for your schedule.
Attendance and no-shows on record
Staff mark who came and who didn’t, class by class, and cancel a class with its reason.

No turnstiles, no readers, no upfront spend on equipment

Most access control systems need thousands of dollars of turnstiles or readers. GymSmartAccess removes that barrier: the only hardware you need is a phone or a tablet at the front desk, the one you already have. Members scan the QR code at the door with their phone, the system knows them by their account and checks their payment status on the spot: if they owe, access is held, and if they are up to date, they are in within seconds.

The only hardware you need is a phone or a tablet, the one you already have
Each entry is checked against the member’s account and payment status: there is no card to lend
If a member owes, access is held. If they are up to date, they are in within seconds

Upfront hardware spend

Traditional system

Turnstiles and readers

USD 3,000–8,000

Plus installation, maintenance and a technician

GymSmartAccess

Any device

USD 0 in hardware

Use the phone or tablet you already have

Access tied to the member’s account, no cards

Runs on any phone or tablet, nothing to install

No app to download and no operating system required. The admin dashboard runs on any computer or phone with a browser, the front-desk monitor on any device with a browser, and the member app on iOS or Android, from the browser. When the system does not depend on special hardware, there is nothing to break.

Admin dashboard
Any computer or phone with a browser
Front-desk monitor
Any device with a browser
Member app
iOS or Android, from the browser

Works with

Admin dashboard
Computer · Phone · Tablet
Front-desk monitor
Any device with a browser
Member app
iOS · Android · no download

No app to download · No operating system required

Front-desk payments

Every front-desk payment, recorded in seconds

In cash or by bank transfer, the way your members already pay you: reception records the payment, the member is cleared at the door and the money shows up in your figures.

Recorded in seconds
Reception looks the member up and records the payment, no spreadsheet.
The door knows at once
The moment the payment is saved, the member is in: nobody waits for anyone.
Every payment, with its history
Who paid, how much and when, in each month’s takings.

Inside the product

What it looks like inside

Real screens from the dashboard, filled with a sample gym's data: what owners and front desks use every day.

Every member's record
Their status, how long they can get in, what they've paid and when they joined, right at the top.
How often each member comes
Twelve weeks of attendance at a glance, and every entry with its door.
Who owes, and since when
The list of members with past-due fees and the date each debt started, so you can collect without digging.
Recording an entry at the front desk
Look the member up, see their card and confirm. If their fee is past due, they don't get in.
A history of every entry
Who came in, when and how: by QR code, with the six-digit code or recorded at the front desk, and by whom.
Sign-ups, cancellations and retention
How many members join, how many leave and how long they stay, month by month.
Every payment, ready to review and export
All of the period's payments with their method, to print or take to a spreadsheet.

The overview, on your phone
Today's numbers and what's pending, wherever you are.
Members, on your phone
Search, filter and open a record with one hand.
The monitor, on your phone
The latest entry and the door's numbers, live.